The Best Practices for Effective Communication in the Workplace


If you want to run a profitable business, your internal communication needs to be on point. You might have great products and services, the biggest marketing budget, the best talent, and so on, but if your employees don’t effectively communicate with each other, everything else will come crumbling down.

Without effective workplace communication, the information won’t be relayed on time and accurately. Relationships won’t flourish. Trust won’t be established. The entire work environment will feel like a cold and unwelcoming one for your employees.

The good news: there are various practices you can put into action to ensure internal communication is a strong point of your business. Here are a few key elements to keep in mind.

Avoid an overly formal environment

Who wants to work in an overly formal, uptight work environment? Well unless you ask people that are all business, you’re unlikely to receive any favorable responses to that question.

In this and age, employees want a work environment that is vibrant and welcoming. Due to this, attempt to produce a dynamic workplace that is fun for your staff members. Not only can it spark their creativity, but it’ll almost certainly boost their morale and productivity.

Use the right tools

Communication in the workplace can be handledin many different ways. While email and meetings were standard not too long ago, these communication methods have been joined by the likes of video calls, cloud technology, and group text chats.

Cloud technology, for instance, is a great way for an entire team to collaborate on a project together in real-time – regardless if they are in the office or on the other side of the country. Video messaging is also effective for remote workers – as much of the world has found out recently.

Be clear in your messaging

Information is important when communicating with your employees. Nevertheless, you want to avoid falling into a hole of sending too much at any one time. Information overload will only cause important messages to be overlooked or even ignored completely.

To avoid this, be clear and concise when communicating with your workforce.

Plan for the future

As touched upon earlier, the current COVID-19 pandemic has caused internal communication to make significant changes like focusing on video calls. Yet these changes are continuing to emerge and evolve. For instance, in a recent guide highlighting communication best practices, industry experts Simpplr has listed ten emerging tactics that are helping companies cope with the challenges thrown into the mix by the pandemic.

Of course, new challenges – and solutions – will continue to crop up in the future. This is why it’s important to avoid resting with what you have and to upgrade your internal communication when necessary.

Listen to your employees

To truly understand your internal communication strategies, there’s no better provider of feedback than your employees. They are using the systems and protocols that you have in place, so they know what works and what doesn’t. Reach out for feedback from your staff, watch out for correlating comments, and use this to improve your communication offerings.